10 Questions to Ask Your Caterer Before You Book

Whether you’re planning a corporate mixer, intimate wedding, or birthday brunch, choosing the right caterer can make or break your event. Food brings people together—but only when it’s thoughtfully prepared, beautifully styled, and smoothly executed.

Here are 10 essential questions to ask any caterer before you sign on the dotted line:

1. Are you available on my event date?

It seems obvious, but confirm availability before anything else—especially during peak seasons (we book months in advance!).

2. What style of catering do you offer?

Some caterers stick to drop-off trays. Others (like us!) specialize in styled grazing tables, plated service, or boutique experiences. Make sure their vibe matches yours.

3. Where do you source your ingredients?

If quality matters to you (and it should!), ask about their sourcing. We focus on California’s best: local creameries, market produce, and artisan purveyors.

4. Do you provide setup, styling, and cleanup?

Not all catering includes these extras. Be clear about what’s included—especially if you want a visually styled table or specific presentation.

5. Can you accommodate dietary needs?

From vegan to gluten-free to nut-free, your guests should feel seen and safe. Ask how they handle allergens and restrictions.

6. What’s your minimum and how do you price?

Some caterers charge per person, some per platter or board. Get clarity upfront on minimums, service fees, and delivery charges.

7. What’s your cancellation and refund policy?

No one wants to think about this—but things happen. A professional caterer will have clear, written policies.

8. Can you help with rentals or bar service?

If you’re dreaming of a cohesive look (think: glassware, floral, mobile bar), see if your caterer can coordinate or recommend trusted partners.

9. What does your setup/takedown timeline look like?

Some venues are strict with timing. Make sure your caterer’s schedule aligns with access windows and event flow.

10. Do you have photos of past events or client reviews?

This is a big one. Look for proof of consistency and style. A good caterer will be proud to show off their work.

Final Thoughts

You deserve a caterer who doesn’t just deliver food—but elevates the entire experience. Ask these questions, trust your gut, and don’t settle for anything that feels “meh.”

Ready to ask us these questions?
Book a consultation call and let’s talk about your event.